An AI Assistant That Qualifies Prospects and Wins Seller Leads
The XICBOT real estate assistant answers questions about a property and its listing from your own offers, qualifies prospects by budget and need, books viewing appointments from the calendar, takes callback requests and captures valuation requests from owners. Two audiences, one assistant — around the clock, GDPR-compliant, hosted in Germany.
24/7
enquiries at weekends too
in seconds
answer to listing questions
2
audiences served
40+
international languages
Pro package · net plus VAT
- Pro with qualification, viewing and conversation analytics from 149 € per month net
- Start with property questions and lead capture from 49 € per month net, setup from 990 € net
- Connection to CRM and agent software from 4,900 € net setup
- Free initial consultation and demo with a test assistant for your listings
The real estate assistant with prospect qualification, viewing and callback functions plus conversation analytics is part of the Pro package: operation from 149 € per month net plus a one-time setup from 2,900 € net (individual training on your listings and integration). For an assistant that only answers property questions and captures contacts, the Start package from 49 € per month net is often enough, setup from 990 € net. Connection to your CRM and agent software via defined actions from 4,900 € net setup. Every project begins with a free initial consultation and a free demo.
In the real estate business, speed decides. Anyone who comes across a listing has concrete questions — about the living space, the year of construction, the energy values, the commission or the next viewing appointment — and expects an answer, not a contact form and the prospect of a callback on the next working day. At the same time, unqualified enquiries and the same standard questions tie up valuable time needed for viewings and acquisition. The XICBOT real estate assistant works at both ends: it answers property and listing questions instantly from your own offers, qualifies prospects with targeted follow-up on budget, need and timeframe, and turns the conversation into a booked viewing or a structured lead. As a dedicated lead assistant with a connected booking assistant, it covers both sides of the market — the prospect side and the owner side that wants a property valued or sold.
How a listing question becomes a booked viewing
What the Real Estate Assistant Takes On
An assistant for real estate is more than a chat window on the property page. It knows your listings in detail, asks the right questions and ensures that what reaches you is not an anonymous enquiry but a pre-qualified contact or a booked appointment. The following six tasks form the core — each can be tailored to your agency, for example with mandatory details, property types, commission rules or team responsibilities.
Answers Property and Listing Questions
Living space, number of rooms, year of construction, energy certificate figures, commission, location, features and availability — the assistant answers from your own offers and points to the right listing or data sheet.
Qualifies Prospects
It asks specifically about budget, buy or rent, desired number of rooms, timeframe and financing status. So you no longer receive empty enquiries but contacts your team can work with right away. More under lead assistant.
Books Viewing Appointments
The assistant shows free slots from the calendar, books the viewing, sends a confirmation and reminds before the appointment — straight from the conversation. Details under booking assistant.
Takes Callback Requests
Those who prefer to call leave a callback request with a preferred time and the relevant property. So no interest is lost, even when no one is on the phone right now.
Captures Valuation Requests
Owners who want to sell or let are not handed to an empty form: the assistant captures property type, location, living space and year of construction and hands over a structured valuation request for your acquisition.
Hands Over to the Agent
If a conversation becomes complex, urgent or sensitive — for example price negotiation or legal questions — the assistant passes it to a team member with full context. It replaces no one, it prepares the handover.
Reading and Acting — Both in One Conversation
For a real estate assistant to genuinely help rather than just utter platitudes, it needs to do two things: read the context from your offers and property data and then perform real actions. XICBOT combines both in one continuous conversation, without the prospect having to leave the property page or hunt for a separate form.
Reads — What Is in the Listing and the Offer
Before the assistant qualifies, it understands the property. It reads your listings, property data, energy certificate figures, commission details, location information and your FAQ on the process, and answers the prospect's question first. Only then does it ask the follow-up questions that fit this specific enquiry — different ones for a rental flat than for a house purchase. This makes the conversation feel like helpful advice rather than an interrogation.
- Listings, property data and availability
- Living space, number of rooms, year of construction and energy values
- Commission, note on purchase costs and documents
- Location, surroundings and office hours
Acts — Qualifies, Books, Hands Over
A concrete next step grows out of the conversation. The assistant qualifies by budget and need, books a viewing on request, takes a callback request, captures a valuation request from owners and hands the structured lead to your inbox, your CRM or your agent software — every action only with clear permissions. How the connection to your CRM and other systems works through defined actions is covered under tool control.
- Qualify prospects by budget and need
- Book a viewing or request a callback
- Capture valuation requests from owners
- Hand the lead to inbox, CRM or agent software
How an Enquiry Becomes an Appointment or Lead
The path from the first click on a listing to a booked viewing or a qualified lead runs in four natural steps. For the prospect it feels like a short, helpful conversation. Behind it, a complete contact grows for your agency that can be handled without any follow-up chasing.
Prospect Asks a Question
A prospect opens the chat on a property page because they want to know something — about the living space, the energy values, the commission or the next viewing appointment. The assistant greets them in line with the property they opened and answers the question immediately from your listing instead of pointing them to a form.
Two Audiences, One Assistant
An agency always addresses two sides of the market: prospects who want to buy or rent, and owners who want to sell or let. Both expect quick answers, and both decide early whether they feel looked after. The assistant serves both sides from the same content — it recognizes from the conversation whether someone is looking for a property or offering one, and leads the conversation accordingly.
- Prospects: listing questions answered, qualified by budget and need, viewing booked
- Owners: valuation request captured with property type, location, living space and year of construction
- International buyers greeted in their language, with the same property data
- Standard questions on process, documents and purchase costs answered around the clock
- No prospect is left without an answer until the next working day
- Structured handover to agent, CRM or agent software with full context
An Assistant That Advises — and Knows When a Human Must Take Over
Typical Usage Scenarios
We would rather advertise what a real estate assistant can do than with invented success stories. The following journeys are anonymized and illustrative and show how the assistant can be used in different situations.
From First Click to Appointment or Seller Lead
Illustrative examples from typical project histories (project experience) — anonymized.
Concrete Results on Request